Administrative Assistant

Administrative Assistant

A dynamic accounting firm committed to providing exceptional service and fostering a collaborative work environment is looking for an organized, detail-oriented Administrative Assistant to support their dedicated team. The ideal candidate will excel in multi-tasking, be proactive in problem-solving, and have strong analytical skills. This is an excellent opportunity for a motivated individual seeking to contribute to a fast-paced, growing firm.

Why you want this position:

• Starting Pay: $17/hour
• Consistent schedule – Monday through Friday – 8 a.m. to 5 p.m.
• Room for growth through on the job training
• Great benefits and overtime structure for PTO
• 401(k) with company match

Responsibilities:

• Provide high-level customer service and administrative support
• Welcome and greet clients and visitors in a professional and friendly manner
• Operate a multi-line telephone system
• Receive, distribute and send company mail
• Maintain a tidy and clean office and order general office and janitorial supplies
• Maintain systems for database management, client billing, accounts payable, mail room, client files and file systems, library research materials, workpapers, processing labels, office supplies, records and correspondence; requires overhead and below waist range of motion and lifting
• Operate, maintain, and troubleshoot office equipment and maintain supplies
• Assist with photocopying and distribution of documents, proofreading reports and correspondence and final assembly of firm work product and client materials
• Data entry and preparation of correspondence and forms
• Maintain cash records and accounts payable files, including petty cash box and daily deposits

Qualifications:

• Experience and knowledge of general office practices and procedures
• Advanced computer skills familiar with Microsoft Office suite
• Experience creating and updating forms and databases
• Excellent written and verbal communication skills
• Ability to recognize and maintain confidentiality of client information is critical