Construction Administrative Assistant
Construction Administrative Assistant
Job ID: 41305
Location: Columbia Falls, MT
Category: Office Support
Employment Type: Contract-to-Hire
A growing residential construction company based in the Flathead Valley specializing in high-quality custom homes and renovations is seeking an Administrative Assistant. Known for strong craftsmanship, clear communication, and well-organized jobsites, the team takes pride in delivering durable, thoughtfully built projects from start to finish. With a focus on collaboration, attention to detail, and maintaining high standards for safety and quality, they offer a supportive environment for professionals who value doing the job right.
The Administrative Assistant supports day-to-day operations by managing timecard entry, job cost data, and assisting with accounts payable and receivable in QuickBooks. This role is ideal for someone who is highly organized, detail-oriented, and enjoys keeping operations running smoothly behind the scenes.
Wage: $18 to $28/hour, depending on experience
Schedule: Monday through Friday, 8 a.m. to 5 p.m.
Essential Functions and Duties:
- Collect, verify, and enter employee timecards and job/cost codes for payroll
- Process accounts payable, including invoice review and vendor payments
- Manage accounts receivable by preparing invoices and tracking payments
- Enter bills, invoices, and job costs accurately in QuickBooks
- Maintain accurate job costing and organized digital/paper records
- Provide administrative support for estimating, project coordination, and meetings
Qualifications:
- Required experience using QuickBooks
- Construction or Buildertrend experience a plus
- Basic understanding of accounting functions, including AP/AR and payroll support
- Proficiency with Microsoft Office or Google Workspace
- Ability to manage multiple priorities and meet deadlines
- Strong communication and organizational skills
Get in touch! Call or text 406-295-1346 to reach Destiny, your career coach, in our Kalispell LC Staffing Office.
41305