Ranch Office and Facilities Administrator
Ranch Office and Facilities Administrator
Ranch Office / Facilities Administrator
Madison County, MT
A beautiful ranch in Teton County, Montana is seeking a Ranch Office/Facilities Administrator to add to their team. This is a trusted role that requires strong attention to detail, sound judgment, and a proactive approach to anticipating needs and maintaining the properties, guests, and operations to a high standard.
The position provides hands-on administrative and operational support for multiple private properties, helping ensure day-to-day activities, maintenance, vendors, records, and property needs are organized and running smoothly. The ideal candidate is highly organized, discreet, resourceful, and comfortable working independently in a rural setting while coordinating with a variety of people.
Why You Want This Position:
- Competitive Salary: $70K to $85K, depending on experience
- Relocation Assistance Package
- Sign-On Bonus
- Schedule: Monday through Friday – 8 a.m. to 5 p.m., weekend and holiday availability
- Health, Dental and Vision Insurance 100% employer paid
- Paid Holidays and Paid Time Off
Essential Functions and Duties:
- Coordinate daily administrative operations, including calendars, records, communications, supplies, and property documentation
- Maintain organized records for properties, vehicles, equipment, insurance, contracts, licenses, vendors, and service providers
- Coordinate maintenance, repairs, inspections, landscaping, seasonal preparation, and vendor/contractor projects
- Review invoices and purchasing documentation, assist with property expenses and financial administration, and track renewals and deadlines
- Support employee administration, guest and family visits, property readiness, transportation, events, and day-to-day ranch operations
- Maintain confidentiality while monitoring safety, reporting property concerns or incidents, and supporting relationships with vendors, neighbors, agencies, and other outside parties
Qualifications:
- Experience in property administration, estate/ranch operations, hospitality, office administration, or a related role
- Strong organizational, communication, time-management, and attention-to-detail skills
- Proactive, dependable, resourceful, and able to work independently while managing multiple priorities
- Professional judgment, discretion, integrity, and the ability to maintain strict confidentiality
- Professional and personable when working with owners, guests, employees, vendors, contractors, and other partners
- Valid driver’s license with an acceptable driving record, reliable transportation, willingness to travel, legal authorization to work in the U.S., and ability to pass a background check and complete First Aid/CPR training
Get in touch! Call or text 406-295-1362 to reach Morgan with LC Staffing
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