Executive Assistant

Executive Assistant

A local general contracting company in the Flathead Valley, dedicated to building the Montana dream, is seeking an Executive Assistant. Combining old-fashioned, impeccable craftmanship and ethics with innovative design, they bring experience and integrity to every project – from conceptual planning and blueprint execution to reality.

Our team is dedicated to driving success while fostering a culture of collaboration, creativity, and excellence. They are currently seeking a highly motivated and organized Executive Assistant to support their owner in managing daily operations and strategic initiatives. This position requires a proactive, detail-oriented individual who can manage a wide range of administrative tasks, provide strategic support, and maintain a high level of professionalism and confidentiality. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a commitment to delivering outstanding results.

Why you want this position:

• Exciting opportunity to join a rapidly growing builder in the Flathead area, they have an established foundation with exciting growth potential
• Competitive pay: $25 to $30/hour, depending on experience
• Schedule: Monday through Friday, 8 a.m. to 5 p.m.
• Health Benefits package
• A collaborative and supportive work environment

Essential Functions and Duties:

• Manage the owners’ calendar, including scheduling meetings, appointments, and travel arrangements, prepare and organize meeting agendas, materials, and follow-up correspondence
• Act as the first point of contact for internal and external communications, screen and prioritize calls, emails, and other inquiries, ensuring timely responses and follow-up
• Assist in coordinating special projects, initiatives, and events
• Maintain and organize files, documents, and databases
• Conduct research and compile information for reports, presentations, and meetings
• Handle sensitive information with the utmost confidentiality and professionalism, exercise discretion in decision-making and interactions
• Anticipate the needs of the owner and proactively manage time-sensitive tasks, ensuring deadlines are met and priorities are clearly communicated

Qualifications:

• Bachelor’s degree in business administration, management, or a related field preferred
• Paralegal experience preferred
• Experience as a personal assistant or in a similar role supporting senior executives
• Exceptional organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
• Strong written and verbal communication skills, with attention to detail
• Proficiency in Microsoft Office Suite and experience with project management tools