HR Administrative Assistant

HR Administrative Assistant

HR Administrative Assistant

Job ID: 40220
Location: Conrad, MT
Category: Professional - Office/Career
Employment Type: Professional Placement

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HR Administrative Assistant: 

Corporate HR Team in Kalispell is looking for an Administrative Assistant to add to their team.  HR Admin will coordinate onboarding and offboarding employees to help maintain a positive work culture and successful employee experience. This is a full time, long term, direct hire position with a fun and cohesive team.  



  • HR Department Support: Review and support all approved HR invoices electronically for final approval and payment. Complete payroll verification following each cycle and serve as department timekeeper. Manage employee car rental program and users in electronic door access system. Complete verification of employment requests and monitor unemployment inbox. Coordinate and host monthly virtual HR meetings including meeting set up, creation and distribution of agendas and meeting minutes. Serve as Building Safety Ambassador and Wellness Coordinator. Assist with onsite screenings as needed. Maintain an up-to-date Corporate organizational chart.  

  • Employee Onboarding and Offboarding: Coordinate new hire onboarding including communicating and arranging logistics with hiring managers. Assist employees with onboarding questions. Accurately enter new hires into the HRIS System. Coordinate employee terminations including working with supervisors to complete termination process in HRIS.  

  • Filing and Mail: Assist with organization, filing and maintenance of documents related to bank acquisitions, severance agreements, and employee contracts. Create new employee electronic files. Request and track receipt of transfer files from divisions. Pull terminated files to archive. Perform annual audit of active and terminated employee files. Sort and distribute daily department mail. Package and mail new hire gifts prior to start date.  

  • Administrative support: Greet all visitors and guests. Answer phone for Chief HR Officer when unavailable and direct calls. Maintain and order department supplies, business cards, name tags, and new hire gift inventory. Coordinate office repairs and annual office upkeep with maintenance personnel. Arrange meals for meetings and events.  

  • Special Projects:  Assist CHRO with time sensitive projects as needed. Other projects may include department mass mailings and printings, complex mail mergers, advanced Word Processing and PowerPoint presentations.  



Minimum of 3 years of administrative experience in an office environment.  

Advanced word processing and computer skills including MS Office Suite and Adobe.  

Ability to be flexible and adapt to changing priorities.  


Why you want this corporate career opportunity: 

  • Starting salary of $24.51/hour 

  • Medical, dental, and vision coverage 

  • Flexible medical & dependent care spending account 

  • Fertility, pregnancy & family support program 

  • Group & Voluntary Life and AD&D Insurance 

  • Health Savings Account 

  • Long term care coverage 

  • Discounts on banking products & services 

  • 401(k) retirement savings plan with immediate vesting, employer contributions, and profit sharing 

  • Perks at Work program – exclusive discounts on top brands and products for employees 

  • Tuition reimbursement for college courses 

  • Health Rewards Program 

  • Generous Paid Time Off 

To apply email your resume to [email protected] or call 406-407-7988 for more details!

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